Executive Assistant - Venture Capital

Company: Insight Recruiting
Location: Bakersfield
Posted on: May 11, 2022

Job Description:

Rapidly scaling Venture Capital firm is seeking a driven, curious, self-starter to help manage a fast-paced and growing team.The investment firm operates much like a startup and each team member has a wide scope of responsibilities and contributions. You will have many responsibilities, but a few to highlight include:ResponsibilitiesHeavy scheduling and calendar management for Managing Partner and Director of FinanceAssist with scheduling and calendar management for other teams as neededResponsible for scheduling all LP/IR meetings across all teams, working closely with the EA team to manage conflictsCoordinate domestic and international travel (coordinating necessary documentation for evolving COVID protocols, arrange air, hotel, and transportation logistics based on itinerary)LP communications and distributionWork closely with Managing Partner to help manage inbox, draft correspondence, manage Linkedin connections, track correspondenceGreet visitors and prepare conference rooms for meetingsWork closely with EA/Ops team to coordinate team-building and client outreach efforts and activities.Annual meeting planning (both in-person and virtual)Operational support for Finance/ IR team. Tasks include but are not limited to matters related to corporate insurance policies and assisting with insurance renewals, compiling legal documents, tracking certificates of insurance, streamlining processes, and network managementQualifications attention to detail; excel in a fast paced, team oriented environment3+ years of executive assistant experienceExperience in the investment management, alternative asset or financial services field a plusProficient in GSuite, Microsoft office (Word, PowerPoint and Excel), Notion & AffinitySelf-starter with the ability to multi-task while managing multiple projects and tasks, and the power to prioritize and change direction with easeAbility to report to the office M-W and potentially return to 5 days a weekStrong team player who enjoys collaborating with team members on a multitude of assignments while also managing tasks and projects independently when neededAbility to handle confidential company and personal information with discretionCuriosity and self-motivated pursuit of systems training and other skill-buildingFlexible, positive attitude, and a good sense of humor

Keywords: Insight Recruiting, Bakersfield , Executive Assistant - Venture Capital, Accounting, Auditing , Bakersfield, California