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Legal Receptionist $1,500 SIGN ON BONUS - HIRING IMMEDIATELY

Company: Williams Lea
Location: Bakersfield
Posted on: January 16, 2022

Job Description:

Williams Lea is the global provider of skilled business-critical support services to financial, legal and professional services firms. We connect people, processes and technology to manage documents and streamline key operational functions.From our humble beginnings as a financial printer in London, to our position today as a global outsourcing leader, our business is built a strong heritage, great relationships and a talented team. Our 6,000 worldwide employees work onsite at clients and onshore/offshore at Williams Lea operations providing unrivalled support and helping clients transform their support operations. With revenues of over $400 million, Williams Lea is backed by Advent International, one of the largest global private equity investors.Position Summary:The front desk/administrative assistant for Global Law Firm. You will be the first point of contact for our guests. Additionally, this position provides a broad range of support for the Director of Administrative Services.Essential Duties:--------------------------

  • Greets visitors and guests - direct them to the appropriate staff member.
  • Performs scheduling tasks including: calendar coordination; A/V, reserve conference rooms and tele-conference services; select catering; and assemble attendee packets.
  • Prepares correspondence, presentations, email communications, and excel spreadsheets.
  • Maintains guess list and assist with building access cards
  • -- Collects and reconciles reimbursement requests for payments.
  • Reconciles monthly corporate credit account for payment.
  • Responds to telephone and electronic communications.
  • Performs word processing, photocopying, faxing, data entry, and other administrative duties as assigned.Required Skills and Qualifications:
    • Minimum of two years of experience working as an administrative assistant.
    • Proficient utilizing Microsoft Office programs (Outlook, Excel, and Word)
    • Excellent organizational skills including ability to prioritize and coordinate multiple tasks.
    • Excellent written and verbal communication skills including professional phone etiquette.
    • Excellent interpersonal skills with the ability to effectively interact with internal and external business ------partners and staff at all levels.
    • Able to coordinate several projects to a successful completion with little or no supervision.
    • Responds promptly to shifts in direction, priorities and schedules.
    • Uses sound judgment and problem resolution skills, often makes decisions in supervisor's absence.Your safety and wellbeingAs we all continue to deal with the effects of COVID-19, your health and wellbeing remain our top priority. In preparation for returning to our workplaces, the following guidance has been developed with reference to government, designated authority, as well as feedback received from employees. This guidance is further supported by our Wellness site content and external resources to help you manage through these unprecedented times.Face masksTo supplement social distancing and where stipulated, everyone is required to wear a face mask at all times upon entering, and when working within the building.Social distancingWorkstations and office areas are continually evaluated to ensure the 2m/6ft social distancing rule can be applied and adhered to by all employees.--It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.

Keywords: Williams Lea, Bakersfield , Legal Receptionist $1,500 SIGN ON BONUS - HIRING IMMEDIATELY, Administration, Clerical , Bakersfield, California

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