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Administrative Secretary (HS&W)(11 Months)(Revised)

Company: Panama-Buena Vista Union School District
Location: Bakersfield
Posted on: May 10, 2022

Job Description:


Performs secretarial and technical-clerical support and reception duties, usually following established policies, procedures, routines, and methods. Assignments can be in instructional or administrative areas.

Essential Duties & Responsibilities:

* Types (keyboards) from copy or standing instructions, forms, memoranda, correspondence, and reports using established formats.
* Enters data onto established data entry screens of business and academic transactions (e.g., deliveries, purchase orders, printing orders, forms, etc.).
* Processes business transactions such as, but not limited to invoices, accounting documents, enrollment and registration forms. May receive and account for money paid by others for items such as, but not limited to, registration fees, instructional materials, and permits.
* Answers a central telephone for a work team and serves as receptionist to support personnel and serve the public. Answers common inquiries, makes appointments, and provides information concerning standards, procedures and programs. Assesses the nature of calls and refers them to appropriate District resources or outside agencies.
* Greets walk-in visitors, determine their needs, then either route them to the appropriate person or service or personally completes the request or transaction.
* Sets up and maintains files using established formats. Assembles, collates and prepares materials for distribution. Posts information and documents to records.
* Orders, receives, shelves and distributes supplies and materials.
* Delivers and picks up a variety of mail, forms, and materials from staff, students, or other departments. Sorts and distributes mail.
* Prepares documents and information packets from established formats such as those used by faculty, and routine communications for administrative purposes.
* Compiles information onto established formats and maintains a variety of records to support regularly recurring reports that are prepared for administration and external agencies. Extracts data from existing databases and converts to other formats.
* Contacts other departments and outside agencies to locate information and/or services not provided by the department.
* Performs other duties as assigned that support the overall objective of the position.


* Knowledge and Skills:
* Requires basic knowledge of modern office practices, procedures and equipment including receptionist and telephone techniques and etiquette. Requires basic knowledge and understanding of methods and procedures used in alpha-numeric record keeping. Requires basic knowledge of data entry techniques. Requires a working knowledge in the use of common personal computer-based office productivity software. Requires sufficient math skills to perform columnar calculations, decimals, fractions, etc. Requires sufficient knowledge of English language, grammar, spelling and punctuation to prepare correspondence and memoranda. Requires sufficient human relation skills to greet and work cooperatively with others, inside and outside the department.

* Abilities:
* Requires the ability to perform the duties of the position under general supervision. Requires the ability to learn, understand and apply district rules, policies, procedures, and terminology used in the department of assignment. Requires the ability to use a personal computer for data entry, word processing, and spreadsheets. Requires the ability to operate standard office machines. Must be able to maintain record files and prepare reports on pre-determined formats. Requires the ability to communicate with peers and other District staff or public in a manner reflecting positively on the department and District. Requires the ability to work varying shifts.

Education and Experience:

* High School diploma or GED.
* Supplemented by course work in general office skills and 2 years of experience in general clerical, secretarial, and production keyboarding, or equivalent environment.

Licenses and Certificates:

* Requires a valid driver's license.
* Satisfactory score on the District's clerical screening examination.
* Typing speed of not less than fifty (50) words per minute (current certificate within one year required or proof of certification on file with P-BVUSD)

Application Document Requirements:

* Resume
* High School diploma or GED.
* Typing Certificate 50 WPM (must be dated within 1 year of job close date)
* District Clerical Screening Test

The district offers the Clerical Screening test. Please visit the Human Resources Testing Page to review testing information and to register for testing if you need to meet this requirement

Salary and Terms of Service:

Salary range (C6) $21.33 - $25.86 per hour, eight (8) steps, eight (8) hours per day and five (5) days per week (M-F). Holidays, sick leave and vacation benefits. Prepaid family dental, medical, and vision insurance, prepaid life insurance plan for employee only, prorated according to number of hours worked.

Required Application Procedure:

Apply Online. An online application and all documents supporting the application requirements noted above must accompany your application by the closing date in order to receive consideration for this position. It shall be the applicant's responsibility to supply copies of all documentation, letters of recommendation etc. or other related materials.

Selection Procedure:

A screening committee will evaluate each application, personal resume, and other letters of reference. Interviews will be scheduled for qualified applicants. If after interviews suitable applicants are not found, the search will continue. As required by California State Law, should you be employed by the District, your fingerprints will be taken and submitted to the Justice Department and the FBI for a background check. Processing fee will be at applicant's expense.

Keywords: Panama-Buena Vista Union School District, Bakersfield , Administrative Secretary (HS&W)(11 Months)(Revised), Administration, Clerical , Bakersfield, California

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