Secretary (OA)

Company: Department of the Treasury
Location: Bakersfield
Posted on: November 24, 2022

Job Description:

Summary



Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.



WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? Visit us on the web at www.jobs.irs.gov



Learn more about this agency



Help



Overview



* Accepting applications

* Open & closing dates



11/08/2022 to 11/22/2022





* Salary



$44,740 - $71,441 per year





* Pay scale & grade



GS 7





* Help



Locations



1 vacancy in the following locations:



* 7350 W Camino San Xavier Glendale, AZ





* 1818 E Southern Ave Mesa, AZ





* 4041 N Central Ave Phoenix, AZ





* 300 West Congress Tucson, AZ





* Show more locations (27)

* 212 Coffee Rd Bakersfield, CA





* 751 Daily Drive Camarillo, CA





* 1145 Eugenia Place Carpinteria, CA





* 9350 Flair Drive El Monte, CA





* 2525 Capitol St Fresno, CA





* 225 W Broadway Glendale, CA





* 24000 Avila Road Laguna Niguel, CA





* 501 W Ocean Blvd Long Beach, CA





* 300 N Los Angeles St Los Angeles, CA





* 556 S Paseo Dorotea Palm Springs, CA





* 928 East Blanco Road Salinas, CA





* 290 North D Street San Bernardino, CA





* 333 W Broadway San Diego, CA





* 1 Civic Center Drive San Marcos, CA





* 801 Civic Center Drive Santa Ana, CA





* 26415 Carl Boyer Dr Santa Clarita, CA





* 2864 South Circle Drive Colorado Springs, CO





* 1999 Broadway Denver, CO





* 301 S Howes St Fort Collins, CO





* 10225 Westmoor Drive Westminster, CO





* 1003 Bishop Street Honolulu, HI





* 110 N City Parkway Las Vegas, NV





* 6200 Jefferson St NE Albuquerque, NM





* 505 S. Main Las Cruces, NM





* 2945 Rodeo Park Drive East Santa Fe, NM





* 324 25th St Ogden, UT





* 178 South Rio Grande St Salt Lake City, UT









* Remote job



No





* Telework eligible



Yes-as determined by the agency policy.





* Travel Required



25% or less - You may be expected to travel for this position.





* Relocation expenses reimbursed



No





* Appointment type



Permanent -





* Work schedule



Full-time -





* Service



Competitive





* Promotion potential



7





* Job family (Series)



0318 Secretary





* Supervisory status



No





* Security clearance



Not Required





* Drug test



No





* Position sensitivity and risk



Non-sensitive (NS)/Low Risk





* Trust determination process



Suitability/Fitness





* Announcement number



23-11707584O-SBN-0318-7





* Control number



688027200







Help



This job is open to



* Career transition (CTAP, ICTAP, RPL)



Federal employees who meet the definition of a "surplus" or "displaced" employee.





* Internal to an agency



Current federal employees of this agency.







Clarification from the agency



Open to IRS Career/Career-Conditional, Treasury/IRS CTAP, & IRS RPP employees



Help



Duties



WHAT IS THE SMALL BUSINESS SELF EMPLOYED DIVISION?



A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions



Vacancies will be filled in the following specialty areas: Field Collection



The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.



* Serves as the liaison between the manager and his/her key subordinate staff members and other key officials.



Assures understanding and clarification of manager's views on all problems and issues. Serves as liaison with



Headquarter and Program Officials.

* Acts as office manager for the office. On own initiative, recommends changes in administrative policies.



Devises and installs office procedures and practices to be used. Personally handles to completion a variety of



administrative projects, performing necessary coordination, making contacts, obtaining comments from



management officials concerned, and preparing correspondence.

* Receives and reviews all incoming mail and correspondence for the manager. Refers only that which requires



personal attention. Determines what correspondence should be controlled with deadlines.



Help



Requirements



Conditions of Employment



STANDARD POSITION DESCRIPTIONS (SPD):



PD93209



Visit the IRS SPD Library to access the position descriptions.



* If you are in a telework eligible position, you may be directed to temporarily telework on a full-time basis due to COVID 19. Employees must be within a 200-mile radius of their official assigned post-of-duty (POD) while in a telework status. Once normal operations resume, employees may be directed back to the office to perform the duties of their position. Telework eligibility does not guarantee telework; employees must meet and sustain IRS telework eligibility requirements and supervisor's approval to participate in the IRS Telework Program. As a reminder - If you are selected for a position, you are responsible for reporting to your designated POD (location) on the negotiated start date or as directed by management.

* A 1-year probationary period is required (unless already completed).



Qualifications



You must meet the following requirements by the closing date of this announcement:



SPECIALIZED EXPERIENCE: GS-07 LEVEL: To be eligible for this position at this grade level, you must meet the requirements below.



One year or twelve (12) months of specialized experience equivalent to the next lower grade level (GS-06) in the Federal government. Specialized experience is experience that is related to the work of this position and has provided you with the competencies required for successful job performance. Examples of qualifying experience include screening and answering telephone calls and determining which require personal attention; Establishing, organizing, and maintaining files of correspondence, manuals, and other related information; Reviewing correspondence and reports for proper format, grammar, punctuation, and mathematical correctness; Scheduling and shifting appointments based on commitments; Gathering and assembling necessary supporting documentation for reports; Providing advice, assistance and training to clerical support positions; Scheduling engagements and background material and preparing notes regarding topics to be discussed.



AND



MEET TIME IN GRADE (TIG) REQUIREMENT: For positions above the GS-05, applicants must meet applicable time-in-grade requirements to be considered eligible. One year (52 weeks) at the next lower grade level is required to meet the time-in-grade requirements for the grade you are applying for.



AND



TIME AFTER COMPETITIVE APPOINTMENT: By the closing date (or if this is an open continuous announcement, by the cut-off date) specified in this job announcement, current civilian employees must have completed at least 90 days of federal civilian service since their latest non-temporary appointment from a competitive referral certificate, known as time after competitive appointment. For this requirement, a competitive appointment is one where you applied to and were appointed from an announcement open to "All US Citizens".



For more information on qualifications please refer to OPM's Qualifications Standards.



Education



A copy of your transcripts or equivalent documentation is required for positions with an education requirement, or if you are qualifying based on education or a combination of education and experience. An official transcript will be required if you are selected. If the position has specific education requirements and you currently hold, or have previously held, a position in the same job series with the IRS, there is no need to submit a transcript or equivalent at this time. Applicants are encouraged, but are not required, to submit an SF-50 documenting experience in a specific series. A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page.



FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Click here for Foreign Education Credentialing instructions.



Additional information



* We may select from this announcement or any other source to fill one or more vacancies. Additional jobs may be filled.

* The salary range indicated in this announcement reflects the minimum locality pay up to maximum locality pay for all duty locations listed. The range will be adjusted for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages.

* This is a Non Bargaining unit position.

* Tour of Duty: Day Shift times are between 6am to 6pm

* Alternative work schedule, staggered work hours or telework may be available.

* Obtain and use a government issued charge card for Business-related travel.

* Reimburse costs-No



Read more



* Benefits



Help



A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.



Review our benefits



Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.







How You Will Be Evaluated



You will be evaluated for this job based on how well you meet the qualifications above.



Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination.



Rating: Your application will be evaluated in accordance with the Service's Merit Promotion Plan. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):



* Adaptability

* Conscientiousness

* Customer Service (Clerical/Technical)

* Integrity/Honesty

* Interpersonal Skills

* Listening

* Manages and Organizes Information.

* Reading

* Teamwork



Your application will also be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. IRS employees may obtain their most recent awards listing at https://persinfo.web.irs.gov/. Your rating may be lowered, if your responses to the online questions are not supported by the education and/or experience described in your application.



Referral: A category-like rating (Quality Group) will be used to rate, rank and select eligible candidates. If qualified, you will be assigned to one of three quality level categories, Superior/Best Qualified, Highly Qualified and Qualified.



If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. Candidates, if required to participate in a selection interview (telephonic and/or in person at the discretion of the Selecting Official in accordance with hiring practices), will be interviewed in quality group order. We will not reimburse costs related to the interview such as travel to and from the interview site.



If you are a displaced or surplus Federal employee eligible for Career Transition Assistance Plan (CTAP), you must receive a score of Highly Qualified or better to be rated as well qualified to receive special selection priority.



* Benefits



Help



A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.



Review our benefits



Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.





* Required Documents



As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.



The following documents are required and must be provided with your application. All application materials, including transcripts, must be in English.



* Resume - Your resume MUST contain dates of employment (i.e., month/year to month/year or to present). To ensure you receive full credit for relevant experience, include the hours worked per week. We recommend that your resume not exceed 5 pages, only the first 5 pages will be reviewed to determine your eligibility/qualifications. If including Federal service experience, provide pay plan, series and grade, i.e. GS-0301-09. Your resume must NOT include photographs, inappropriate content, or personal information such as age, gender, religion, social security number. If your resume does not contain the required information specified, or contains prohibited information as listed above, your application will be determined incomplete, and you will not receive consideration for this position. (Cover letters are optional.) Please view Resume Tips.

* Online Application - Questionnaire responses

* Education - See Education Section above

* Performance Appraisal/Awards - You MUST submit a copy of your most recent completed performance appraisal. If a revalidated appraisal is used for merit promotion, the supervisor must prepare a narrative for each critical job element that does not have a narrative describing the performance in the appraisal period covered by the rating. Note: If you are a manager or management official, your most recent annual performance appraisal must be used for the overall rating identified.

* Registration/License (if applicable) - active, current registration/license

* IRS Reassignment Preference Program (RPP) (if applicable) - You MUST meet the requirements in your RPP notice. Submit a copy of your RPP Notice along with a copy of your most recent annual performance appraisal. Your performance appraisal must have a fully successful or higher overall rating.

* Career Transition Assistance Plan (CTAP) (if applicable) - You MUST submit the required documentation as outlined at: Career Transition Assistance Plan (CTAP). If you are an IRS CTAP eligible, you can apply for jobs within and outside the commuting area. If you are a Treasury CTAP eligible can apply for jobs within the commuting area.



Please note that if you do not provide all required information, as specified in this announcement, your application will be determined incomplete, and you will not be considered for this position (or may not receive the special consideration for which you may be eligible).





* How to Apply



The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on 11/22/2022 and/or cut-off dates in this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 4:00 p.m. ET, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on 11/22/2022.



To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/11707584



* To begin the application process, click the "Apply Online" button.

* You will be re-directed to USASTAFFING to complete your application process; answer the online questions and submit all required documents. (To submit supporting documents, import documents from USAJOBS to the appropriate document types. If the document you need was not imported from USAJOBS, you may upload it directly into this application. To protect your privacy, we suggest you first remove your SSN).

* To complete, you must click the "Submit Application" button prior to 11:59 PM (ET) on 11/22/2022.



To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://my.usajobs.gov/Account/Login). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.



To verify the status of your application both during and after the announcement open period, log into your USAJOBS account: https://my.usajobs.gov/Account/Login . All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.



Agency contact information



(ERC) Employee Resource Center



Phone



866-743-5748



Email



HCO.Ogden.Internal@irs.gov



Address



Small Business Self Employed Collection Non-Campus Collection Operations



1111 Constitution Ave NW



Washington, DC 20224



US



Learn more about this agency



Next steps



Treasury believes in a working environment that supports inclusion; please view our reasonable accommodation policies and procedures at https://www.jobs.irs.gov/midcareer/reasonable-accommodation.html. We will provide reasonable accommodation to applicants with disabilities on a case-by-case basis; please contact us if you require this for any part of the application and hiring process.



Once your application package and online questionnaire is received you will receive an acknowledgement email. You are responsible for checking status updates and notifications in USAJOBS. Hard copy notifications will not be sent to you. You may check the status of your application for this position at any time by logging onto the USAJOBS "My Account" tab and clicking on "Application Status." For a more detailed update of your application status, you may click on "more information." Please notify us if your contact information changes after the closing date of the announcement. If your email mailbox is full or blocked (SPAM) you may not receive important communication that could affect your consideration for this position.



As a current employee, you know the great benefits we offer. Should you have any questions about benefits, please contact the Employee Resource Center (ERC) at 1-866-743-5748 option #1 for ERC.





* Fair and Transparent



The Federal hiring process is set up to be fair and transparent. Please read the following guidance.



* Equal Employment Opportunity (EEO) Policy

* Reasonable accommodation policy

* Financial suitability

* Selective Service

* New employee probationary period

* Signature and false statements

* Privacy Act

* Social security number request







Help



Required Documents



The following documents are required and must be provided with your application. All application materials, including transcripts, must be in English.



* Resume - Your resume MUST contain dates of employment (i.e., month/year to month/year or to present). To ensure you receive full credit for relevant experience, include the hours worked per week. We recommend that your resume not exceed 5 pages, only the first 5 pages will be reviewed to determine your eligibility/qualifications. If including Federal service experience, provide pay plan, series and grade, i.e. GS-0301-09. Your resume must NOT include photographs, inappropriate content, or personal information such as age, gender, religion, social security number. If your resume does not contain the required information specified, or contains prohibited information as listed above, your application will be determined incomplete, and you will not receive consideration for this position. (Cover letters are optional.) Please view Resume Tips.

* Online Application - Questionnaire responses

* Education - See Education Section above

* Performance Appraisal/Awards - You MUST submit a copy of your most recent completed performance appraisal. If a revalidated appraisal is used for merit promotion, the supervisor must prepare a narrative for each critical job element that does not have a narrative describing the performance in the appraisal period covered by the rating. Note: If you are a manager or management official, your most recent annual performance appraisal must be used for the overall rating identified.

* Registration/License (if applicable) - active, current registration/license

* IRS Reassignment Preference Program (RPP) (if applicable) - You MUST meet the requirements in your RPP notice. Submit a copy of your RPP Notice along with a copy of your most recent annual performance appraisal. Your performance appraisal must have a fully successful or higher overall rating.

* Career Transition Assistance Plan (CTAP) (if applicable) - You MUST submit the required documentation as outlined at: Career Transition Assistance Plan (CTAP). If you are an IRS CTAP eligible, you can apply for jobs within and outside the commuting area. If you are a Treasury CTAP eligible can apply for jobs within the commuting area.



Please note that if you do not provide all required information, as specified in this announcement, your application will be determined incomplete, and you will not be considered for this position (or may not receive the special consideration for which you may be eligible).



Help



How to Apply



The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on 11/22/2022 and/or cut-off dates in this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 4:00 p.m. ET, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on 11/22/2022.



To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/11707584



* To begin the application process, click the "Apply Online" button.

* You will be re-directed to USASTAFFING to complete your application process; answer the online questions and submit all required documents. (To submit supporting documents, import documents from USAJOBS to the appropriate document types. If the document you need was not imported from USAJOBS, you may upload it directly into this application. To protect your privacy, we suggest you first remove your SSN).

* To complete, you must click the "Submit Application" button prior to 11:59 PM (ET) on 11/22/2022.



To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://my.usajobs.gov/Account/Login). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.



To verify the status of your application both during and after the announcement open period, log into your USAJOBS account: https://my.usajobs.gov/Account/Login . All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.



Read more



Agency contact information



(ERC) Employee Resource Center



Phone



866-743-5748



Email



HCO.Ogden.Internal@irs.gov



Address



Small Business Self Employed Collection Non-Campus Collection Operations



1111 Constitution Ave NW



Washington, DC 20224



US



Learn more about this agency



Next steps



Treasury believes in a working environment that supports inclusion; please view our reasonable accommodation policies and procedures at https://www.jobs.irs.gov/midcareer/reasonable-accommodation.html. We will provide reasonable accommodation to applicants with disabilities on a case-by-case basis; please contact us if you require this for any part of the application and hiring process.



Once your application package and online questionnaire is received you will receive an acknowledgement email. You are responsible for checking status updates and notifications in USAJOBS. Hard copy notifications will not be sent to you. You may check the status of your application for this position at any time by logging onto the USAJOBS "My Account" tab and clicking on "Application Status." For a more detailed update of your application status, you may click on "more information." Please notify us if your contact information changes after the closing date of the announcement. If your email mailbox is full or blocked (SPAM) you may not receive important communication that could affect your consideration for this position.



As a current employee, you know the great benefits we offer. Should you have any questions about benefits, please contact the Employee Resource Center (ERC) at 1-866-743-5748 option #1 for ERC.



Read more



Fair & Transparent



The Federal hiring process is set up to be fair and transparent. Please read the following guidance.



* Equal Employment Opportunity (EEO) Policy

* Reasonable accommodation policy

* Financial suitability

* Selective Service

* New employee probationary period

* Signature and false statements

* Privacy Act

* Social security number request



Print



Share



*

*

*

*

*



Help



Overview



* Accepting applications

* Open & closing dates



11/08/2022 to 11/22/2022





* Salary



$44,740 - $71,441 per year





* Pay scale & grade



GS 7





* Locations



1 vacancy in the following locations:



* 7350 W Camino San Xavier Glendale, AZ





* 1818 E Southern Ave Mesa, AZ





* 4041 N Central Ave Phoenix, AZ





* 300 West Congress Tucson, AZ





* Show more locations (27)

* 212 Coffee Rd Bakersfield, CA





* 751 Daily Drive Camarillo, CA





* 1145 Eugenia Place Carpinteria, CA





* 9350 Flair Drive El Monte, CA





* 2525 Capitol St Fresno, CA





* 225 W Broadway Glendale, CA





* 24000 Avila Road Laguna Niguel, CA





* 501 W Ocean Blvd Long Beach, CA





* 300 N Los Angeles St Los Angeles, CA





* 556 S Paseo Dorotea Palm Springs, CA





* 928 East Blanco Road Salinas, CA





* 290 North D Street San Bernardino, CA





* 333 W Broadway San Diego, CA





* 1 Civic Center Drive San Marcos, CA





* 801 Civic Center Drive Santa Ana, CA





* 26415 Carl Boyer Dr Santa Clarita, CA





* 2864 South Circle Drive Colorado Springs, CO





* 1999 Broadway Denver, CO





* 301 S Howes St Fort Collins, CO





* 10225 Westmoor Drive Westminster, CO





* 1003 Bishop Street Honolulu, HI





* 110 N City Parkway Las Vegas, NV





* 6200 Jefferson St NE Albuquerque, NM





* 505 S. Main Las Cruces, NM





* 2945 Rodeo Park Drive East Santa Fe, NM





* 324 25th St Ogden, UT





* 178 South Rio Grande St Salt Lake City, UT









* Remote job



No





* Telework eligible



Yes-as determined by the agency policy.





* Travel Required



25% or less - You may be expected to travel for this position.





* Relocation expenses reimbursed



No





* Appointment type



Permanent -





* Work schedule



Full-time -





* Service



Competitive





* Promotion potential



7





* Job family (Series)



0318 Secretary





* Supervisory status



No





* Security clearance



Not Required





* Drug test



No





* Position sensitivity and risk



Non-sensitive (NS)/Low Risk





* Trust determination process



Suitability/Fitness





* Announcement number



23-11707584O-SBN-0318-7





* Control number



688027200







This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/688027200. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Keywords: Department of the Treasury, Bakersfield , Secretary (OA), Administration, Clerical , Bakersfield, California