Executive Secretary, Student Life
Company: Kern Community College District
Posted on: January 27, 2023
Executive Secretary, Student Life
Kern Community College District
Salary: $3,645.52 - $5,151.03 Monthly
Job Type: Full Time
Job Number: FY22-2300212
Location: Bakersfield, CA
Department: Student Life
Under the direction of an assigned supervisor, perform a variety of
highly responsible secretarial and administrative duties; provide
information and assistance to the public.
Participate and assist in the administration of the office;
research, compile, analyze and summarize data for special projects
and various comprehensive reports; prepare or direct the
preparation of annual, quarterly and administrative reports;
prepare minutes of meetings; supervise the ordering and storage of
Maintain appointment schedules and calendars for executive staff
members and other office staff; schedule and arrange travel
itineraries and reservations; coordinate activities with other
departments, division chairs, the public and outside agencies.
Serve as receptionist for assigned office; screen calls, visitors
and mail; respond to sensitive requests for information and
assistance; interpret district policies, rules and regulations in
response to inquiries and complaints; resolve student concerns and
complaints; refer inquiries as appropriate.
Participate in budget preparation and administration; prepare cost
estimates for budget recommendations; submit justifications for
Initiate and maintain a variety of files and records for
information related to the office; maintain manuals and update
Type and assemble reports, manuals, newsletters and other materials
and distribute to staff; attend, take, prepare and distribute
minutes of board and committee meetings as directed.
Assign, direct and review the work of staff involved in secretarial
and clerical duties of the office; review work for accuracy.
Type and proofread a wide variety of reports, letters, memoranda
and statistical charts; type from rough draft, verbal instructions,
transcribing machine recordings or dictation; independently compose
correspondence related to assigned responsibilities.
Exercise functional and technical direction over clerical
Perform related duties as assigned.
Any combination equivalent to:
Graduation from high school supplemented by specialized secretarial
or office training and four years of increasingly responsible
Knowledge and Abilities
Basic principles and practices of fiscal, statistical and
administrative research and report preparation.
Correct English usage, spelling, grammar and punctuation.
Rules, regulations, policies and procedures of the community
Modern office procedures, methods and equipment.
Public relations techniques.
Operation of a computer terminal and specified software such as
word processing and spreadsheets.
Business letter writing and basic report preparation.
Principles and practices of providing work direction and
Interpret and apply office policies and procedures.
Work cooperatively with other departments, offices, instructors,
students and outside agencies.
Perform responsible secretarial work involving the use of
independent judgment and personal initiative.
Understand the organization and operation of the district and of
outside agencies as necessary to assume assigned
Analyze situations carefully and adopt effective courses of
Research, compile, analyze, interpret and prepare a variety of
fiscal, statistical and administrative reports.
Maintain confidential data and information for executive staff.
Independently prepare correspondence and memoranda.
Operate a variety of office equipment including a fax machine,
copier and multi-line phone.
Provide work direction and guidance to assigned staff.
Operate a computer terminal and specified software such as word
processing and spreadsheets.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working
relationships with others.
SALARY RANGE$3,645.52 - $5,151.03 monthlyMaximum Entry Level
Salary: $3,830.08 monthly
SPECIAL INSTRUCTIONSFirst Review of Applications: Complete
application packets will be accepted until the position is filled;
but those received by January 2, 2022 are assured consideration.
The College reserves the right to extend time limits or reinitiate
the recruitment/selection process at any point. Completed
application packet must include: Completed Online Application for
Employment form Current resume Letter of interest (Cover Letter)
Copy of legible transcripts, if applicable List of five (5)
professional references - Listed on application form It is the
applicant's responsibility to redact (or remove) any personal
information from all documents prior to uploading. This includes
Social Security Numbers, Date of Birth, and any photos of the
applicant.Applicants who require reasonable accommodation to
participate in the selection process should contact Human Resources
to make the necessary arrangements. EEO Plan 2021-2024
Note: The District is strongly committed to achieving staff
diversity and the principles of equal employment opportunity. The
District encourages a diverse pool of applicants and does not
discriminate on the basis of national origin, religion, age,
gender, gender identity, gender expression, race or ethnicity,
color, medical condition, genetic information, ancestry, sexual
orientation, marital status, physical or mental disability,
pregnancy, or because he/she is perceived to have one or more of
the foregoing characteristics, or based on association with a
person or group with one or more of these actual or perceived
characteristics or any other characteristic protected by federal,
state or local law, in any of its policies, procedures or
practices. Discrimination Free Work Environment
The District does not provide sponsorship for authorization to work
in the United States. Work authorization should be established at
the time of application submission.
All applicants must apply online at
Emails will not be accepted.
Keywords: Kern Community College District, Bakersfield , Executive Secretary, Student Life, Administration, Clerical , Bakersfield, California
Didn't find what you're looking for? Search again!