AP Payroll - Bakersfield
Company: Rehabilitation Center of Bakersfield
Location: Bakersfield
Posted on: March 19, 2023
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Job Description:
Rehabilitation Center of Bakersfield - Purpose Dual role
requires the individual to be responsible for coordinating employee
payroll and benefits in accordance with company policies and
procedures and applicable state and federal laws. For accounts
payable, the responsibility lies on processing transactions
accurately and timely in accordance with company policies and
procedures. Duties and Responsibilities I. Demonstrates commitment
to company's mission, values and standards of ethical behavior. II.
Models a positive and professional image that emulates the
organization's mission and encourages a spirit of cooperation with
coworkers. Provides assistance to coworkers and promotes teamwork
by sharing information useful to achieving desired results. III.
Ensures that all residents are treated fairly, with kindness,
dignity, and respect and their rights are protected at all times.
IV. Complies with all company and departmental policies and
procedures. V. Maintains a thorough understanding of all payroll
functions, company policies and procedures, federal and state wage
and hour law, facility pay practices, timekeeping and information
system. VI. Processes Payroll per facility payroll schedule,
company policies and applicable laws, to ensure accurate, timely
receipt of paychecks. VII. Ensures that all checks, records,
reports and data are kept confidential and are locked and secured.
Discusses employee information with supervisors only on a
needtoknow basis. VIII.Reviews, adjusts and transmits hours to
corporate payroll. Codes checks with appropriate department number
to assure that salary and wage expenses are distributed to correct
department. IX. Arranges for all employees to sign their timesheets
every pay period. X. Coordinates review with department managers
and ensures any adjustments are approved by both employee and
supervisor. Provides daily accounting of missed punches and other
required adjustments at daily stand up meeting and ensures they're
resolved within 24 hours. Reports missing meal breaks and ensures
penalty is paid. XI. Track Attendance records and communicates to
department managers when absence becomes excessive. XII. Maintains
payroll records for all employees, including setting up new hires,
posting changes to current employees and processing termination
paperwork in accordance with established policies and procedures.
Ensures paperwork is processed in a timely manner. XIII. Resolves
payroll disputes by assisting employees in obtaining information
concerning their payroll check, deductions, accruals, over time,
etc..., as necessary. XIV.Prepares financial and statistical
reports concerning payroll information as directed.XV. Ensures that
employee benefits enrollment, changes and terminations are
processed in a timely and accurate manner.XVI.Helps to resolve
issues with employee benefits and assists with open enrollment
process.XVII. Assists in ensuring that employees injured onthejob
are sent to company's clinic in a timely manner, that paperwork is
completed within 24 hours and forwarded to Risk Management Employee
Safety department immediately thereafter, a thorough investigation
is completed in accordance with facility policy and procedure.
XVIII. Coordinates employee leaves such as FMLA/CFRA, Pregnancy
Disability Leave, Worker's Compensation disability, and personal
leaves in accordance with federal and state law and company
policies and procedures. Facilitates communication between company
and employee, ensures documentation from medical provider is
received and sent to corporate human resources in a timely manner.
Informs corporate payroll when employee is to be removed from
payroll and/or benefits. XIX. May be crosstrained in Accounts
Receivable, Accounts Payable, Admissions and Receptionist duties
and other appropriate business office functions, and provides
support as needed. XX. Maintains a thorough understanding of all
Accounts Payable functions, company policies and procedures
government regulations, data information systems and business
relations with other companies as well as outside vendors. XXI.
Forwards invoices to appropriate department personnel for general
ledger coding and approval for payment. XXII. Verifies the accuracy
of invoices received for quantity, unit price, extensions and
discounts and matches packing slips with the purchase order.
Communicates with department supervisors on invoices and purchase
orders containing errors. XXIII. Keys invoices into AP system on a
timely and accurate basis but no less than weekly. XXIV. Submits AP
to Administrator for approval on a timely and accurate basis but no
less than weekly.XXV. Completes monthend process ensuring all
monthly invoices are keyed and submitted per corporate close
schedule.XXVI. Ensures monthend accruals are submitted timely.
Reconciles accruals with invoices and re accrues when necessary.
Maintains file of pending packing slips and purchase orders for
month end accrual backup. XXVII. Files monthly AP reports for
audits and financial reviews. XXVIII. Ensures new vendors are
processed in accordance with policies and procedures. XXIX.
Notifies and resolves issues with suppliers and vendors concerning
questions on invoices as requested by department supervisors. XXX.
Receives checks and makes deposits as directed. XXXI. Coordinates
facility petty cash as directed. XXXII. Reports the following in
accordance with established facility procedures and regulatory
standards: accidents and incidents; resident grievances,
complaints, allegations of resident abuse and/or misappropriation
of resident property; occupational exposure to blood, body fluids,
infectious materials, and hazardous chemicals; concerns and
suspected incidences of non compliance including but not limited to
hazardous conditions and equipment. XXXIII. Adheres to state and
federal regulations and company policies and procedures; HIPAA
confidentiality standards of resident and facility information;
Infection Control, Universal Precautions, OSHA and safety
standards; and established safety precautions and regulations in
the performance of tasks and the use of equipment and
supplies.XXXIV. Utilizes most efficient, safe and cost effective
techniques and methods, and uses supplies and equipment in the most
efficient manner to minimize waste.XXXV. Works with facility
consultants as necessary and implements recommended changes as
required. The above listing of duties and responsibilities is not
intended to be allinclusive but rather to serve as a description of
the range of duties and general nature of the position. Nothing in
this job description restricts management's right to assign or
reassign duties and responsibilities to this job at any time.
Knowledge, Skills, Abilities and Qualifications I. 12 years
accounts payable/payroll experience required. II. High school
diploma or equivalent required; AA degree in business, accounting
or related subject preferred. III. Knowledgeable about general
accounting principles; ability to calculate numbers and perform
data entry. IV. Must be able to maintain high level of
confidentiality. V. Must possess the ability to examine and verify
financial documents and reports. VI. Commitment to consistently
deliver high quality, personcentered care with dignity, respect,
compassion, integrity and to enrich every life we touch. Embracing
care and compassion, community, honesty, integrity, teamwork,
innovation and safety. VII. Ability to represent Company in an
ethical and professional manner, and to maintain accountability.
VIII.Ability to interact tactfully, effectively, and professionally
with other employees, residents, family members, visitors,
government agencies/personnel and the general public, as needed.
IX. Must be able to relate to and work with physically and/or
mentally ill, disabled, elderly, emotionally upset, and at times
hostile people within facility and treat them with respect and
consideration regardless of their cognitive or function level. X.
Willingness and ability to function as an effective team member
through good communication and cooperation to meet departmental
goals. XI. Must demonstrate flexibility and ability to adapt to
change. XII. Ability to organize, prioritize and meet deadlines.
XIII. Ability to maintain confidentiality and be discreet. XIV.Must
be able to handle multitask and handle pressure.XV. Must be able to
follow instructions and to accept feedback.XVI.Must successfully
pass background check, health exams, and any other preemployment
requirements.XVII. Willing to work beyond normal working hours,
weekends, holidays, and/or on other shifts and in other positions,
when necessary.XVIII. Must be able to read, write and speak the
English language sufficiently and comprehensibly enough to perform
the essential functions of the job.XIX. Sufficient computer skills
including proficiency in Microsoft Office, Outlook, and/or Internet
to perform required duties.XX. Strong knowledge of basic
mathematical concepts and tools. XXI. Ability to understand and
follow applicable regulations, policies and procedures fully and
consistently. XXII. Must have strong detail orientation and high
accuracy level.
Keywords: Rehabilitation Center of Bakersfield, Bakersfield , AP Payroll - Bakersfield, Human Resources , Bakersfield, California
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