Receptionist II
Company: Quinn Group, Inc.
Location: Bakersfield
Posted on: January 15, 2021
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Job Description:
SUMMARY Handles all incoming calls from primary telephone
numbers and greets visitors and customers. Assist other departments
as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties
and responsibilities include the following. Other duties may be
assigned. * Answer incoming calls and emails from internal and
external customers. Demonstrate proper telephone techniques and
etiquette. Tone of voice and type of greeting should be
enthusiastic, upbeat, helpful and inviting.* Analyze caller's needs
to route call to appropriate person or department.* Welcomes
on-site visitors in a warm, friendly and respectful manner.
Determine nature of business, and notifies appropriate personnel of
arrival.* Maintain an organized and professional work environment
at all times.* Prepares memorandums outlining and explaining
administrative procedures and policies to supervisory workers, and
monitors compliance.* Arranges programs, events, or conferences by
arranging for facilities and caterer, issuing information or
invitations.* Directs preparation of records such as agenda and
notices.* Arranges travel plans and itineraries, compiles documents
for travel-related meetings.* Maintain company voice mailbox.
Listen to messages daily and distribute to appropriate personnel.*
Monitor after hour calls from the answering service. Daily route
fax messages from answering service to appropriate personnel.*
Maintain fax machine in lobby including distribution of incoming
faxes. Order supplies, call for service when needed, and make sure
paper tray is full each night.* Monitor vending machines. Contact
person for the vending machines in our lunchroom. Maintain fund for
shortage to employees. Sales, Parts and Accounting Duties *
Miscellaneous clerical duties including faxing credit applications
to customers for sales, faxing invoices and parts documents to
customers upon request, mailing general correspondence for all
departments upon request.* Clerical duties for sales department
include typing new file labels for inventory control.* Maintain
weekly inventory report and distribute via hard copy and email.*
Sort and file parts documents in numerical order.* Maintain
distribution of checks from accounts payable department.* Main
contact person for all checks for the Fresno branch.* Assist parts
counter.* Take customer orders that have the part numbers, create
the document and process for customer pick up or will call.* Assist
with cash documents awaiting pickup and payment. Monitor and
balance cash customer accounts for month end write-off process.*
Maintain petty cash fund ($1,100.00). Disburse funds to employees
as needed. Reconcile and prepare request for reimbursement from
accounts payable.* Make change for employees.* Reconcile petty cash
fund at the end of each day.* Cashier duties* Taking customer
payments on counter documents, machine rentals, machine sales, down
payments on machine sales, open accounts, payments for UPS and
postage from employees.* Maintain American Express credit card
transactions. Maintain credit card transactions.* Process payments
via credit cards. Run close process daily on the credit card
terminal.* Prepare deposit slips.* Reconcile Machine Sales
inventory list for accuracy* Reconciles cash deposits for the
credit department* Assist with other duties as requested.* A fit
with Quinn Company's performance driven culture and values of
Integrity, Teamwork, Respect for People, Quality and Customer
Service. EDUCATION and/or EXPERIENCE High School Diploma or GED
(General Education Diploma), three to five years related experience
and/or training; or equivalent combination of education and
experience. Ability to multi-task. Good computer skills with MS
Office. Quinn is an Equal Opportunity Employer M/F/V/DV Quinn is an
Equal Opportunity Employer M/F/V/DV Quinn Group, Inc. provides
equal employment opportunities (EEO) to all employees and
applicants for employment without regard to race, color, religion,
sex, age, national origin, physical or mental disability, all
applicable veteran status or disabled veteran status. Quinn Group,
Inc. has established an Affirmative Action Plan to promote the
employment and advancement of me
Keywords: Quinn Group, Inc., Bakersfield , Receptionist II, Other , Bakersfield, California
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