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Administrative Assistant

Company: Staples Energy
Location: Bakersfield
Posted on: May 3, 2021

Job Description:

Staples Energy is an energy savings company that partners with local utilities and government agencies to implement direct install energy efficiency programs. "Going green" has caught on immensely, and we're planning on leading the change for more efficient and beneficial energy programs.

We are seeking a Corporate Administrative Assistant for our Bakersfield office.

Job Summary

This position requires a resourceful, organized, and detail-oriented person whose core goal is to optimize the workflow of business operations. This position must be a strong communicator who is reliable, computer savvy, have an eye for detail, and keen trouble-shooting skills. It requires a high level of integrity and discretion in handling confidential information, professional decorum to represent and interface with all levels of management.


  • Supports office staff and executives with clerical tasks, including answering phones, making copies, scanning documents and organizing files
  • Ensures effective archival of files and records; hard copies and electronic
  • Answers and directs phone calls in a polite and friendly manner
  • Sorts mail, disseminates as appropriate, ensures invoices are approved and forwarded to Finance for timely processing
  • Plans and schedules meetings, presentations, other office-related events, and travel arrangements; sends reminders regarding upcoming appointments
  • Enters data into appropriate fields; databases, records, and files
  • Monitors and maintains office equipment, furniture and supplies; requests repair or restocking when necessary
  • Manages storage facility and tracks inventory of items
  • Coordinates the pick-up and delivery of mail services (FedEx, UPS, etc.)
  • Acts as the point of contact for internal and external clients
  • Assists team members when needed to accomplish team goals
  • Other duties as assigned

  • High school diploma or general education degree (GED) required
  • Associate degree preferred
  • 2 years of related experience
  • Punctual with strong attendance history

Skills

  • A self-starter who works well independently
  • Strong organizational and filing skills
  • Accurate and precise attention to detail
  • Strong written and verbal communication skills
  • Excellent time management skills; able to prioritize
  • Extensive knowledge of Microsoft Office Suite, particularly of Excel spreadsheets
  • Understands and adheres to confidentiality
  • Ability to anticipate needs and complete important tasks without needing to be asked; takes initiative to support the business instead of waiting for direction
  • Resourceful in getting tasks done though multi-tasking and creative thinking skills

Working Conditions

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets. Must be able to sit and work on a computer for extended periods of time.

Physical Demands

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday, 8 hours per day.

Travel

No travel is expected for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits:


Health insurance including dental and vision coverage. 401K retirement plans and life insurance options. Paid time off benefits including holidays, vacation, sick and personal time. In addition, we provide the latest technology to support top performance. We provide training with growth and advancement opportunities.

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Why Work at This Company?

Staples Energy is an innovative firm that rewards individuals with initiative, drive, and integrity. We are expanding our operations!

About Staples Energy Services:

Staples Energy is an energy efficiency firm focused on serving business and residential customers in Wisconsin, Illinois, Arizona and California. We look for employees who are motivated and driven with a high level of integrity. We have 200 + employees working with public utilities, homeowners and businesses to help them with energy efficiency upgrades.

To find out more visit our

Staples Energy (the Company) is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, sex, gender, gender identity, gender expression, national origin, ancestry, physical disability, mental disability, age, medical condition, genetic information, marital status, military and veteran status, sexual orientation, or any other status protected under federal, state, or local law.

Keywords: Staples Energy, Bakersfield , Administrative Assistant, Other , Bakersfield, California

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