Administrative Support Assistant

Company: Department Of The Interior
Location: Bakersfield
Posted on: May 3, 2021

Job Description:

• Duties

Help

Duties

Summary

Explore a new career with the BLM - where our people are our greatest natural resource.

These positions are located throughout the Bureau of Land Management, California. Information about the areas can be found at

Sacramento Chamber of Commerce

Palm Springs Chamber of Commerce

Bakersfield Chamber of Commerce

Lassen County Chamber of Commerce

We expect to fill 5 vacancies at this time; however, additional positions may be filled from this announcement if they become available.

Learn more about this agency

Responsibilities

• Prepare resource related reports, charts, graphs, and other documents, and review and/or edit content to be included in environmental assessments, resource management plan reviews, and other planning documents.
• Assists in property management to ensure accuracy of ownership and inventories are updated. Purchases supplies and equipment.
• Resolve complex travel issues and review travel records for accuracy.
• Prepare, edit, and finalize correspondence. Process daily incoming and outgoing mail.
• Develop and formulate office budget for multiple accounts with various sub-activities and funding sources.
• Process various transactions such as obligations, collections, distributions, reconciliations, etc. in the automated financial system.
• Analyze historical financial data to assist with the Annual Work Plan.
• Provide general information about division wide operations to the public both orally and in writing.
• Respond to inquiries directly or refer individual to the appropriate staff member.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

7

• Job family (Series)

0303 Miscellaneous Clerk And Assistant

• Requirements

Help

Requirements

Conditions of Employment

• U.S. Citizenship is required.
• Be sure to read the ?How to Apply? and ?Required Documents? Sections.
• You cannot hold an active real estate license: nor can you have an interest or hold stocks in firms with interest in Federal Lands.
• Direct Deposit Required.
• Appointment will be subject to a favorably adjudicated background/suitability investigation/determination.
• Your resume must contain enough information to show that you meet the qualification requirements as defined in the announcement. In addition, your responses to the questions must adequately reflect in your resume.
• May require a one year probationary or two year trial period depending on appointment type.

Qualifications

In order to be rated as qualified for this position, we must be able to determine that you meet the qualification requirements, please be sure to include this information in your resume. No assumptions will be made about your experience.

To qualify for the GS-5 you must have one year of specialized experience equivalent to the GS-4 level. Examples of specialized experience may include: Experience performing clerical administrative duties such as processing mail, drafting correspondence, performing records management; computer software knowledge or experience in data entry, and customer service.

OR 4 years of education above high school. OR A combination of education and experience.

To qualify for the GS-6 you must have one year of specialized work experience equivalent to GS-5 level. Examples of specialized experience may include: Utilize an automated time and attendance system for reporting. Communicate with customers to answer questions and disseminate and explain information. Coordinate procurement of materials, supplies and services for a department. Research, collect, compile data and statistical information for reports and presentations in support of staff members.

To qualify for the GS-7 you must have one year of specialized work experience equivalent to GS-6 level. Examples of specialized experience may include: Provide administrative and office support services, to include budgeting, purchasing, data processing and file management. Prepare travel arrangements for staff. Establish and maintain files in accordance with regulations. Prepare and review correspondence using software applications as electronic mail, desktop publishing, spreadsheets, databases, and presentations.

As a general rule, education is not creditable above GS-5. However, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must meet all qualification requirements within 30 days of the closing date of the announcement.

Federal employees in the competitive service are also subject to the Time-In-Grade requirement in accordance with 5 CFR 300.604. If you are a current Federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must have completed a minimum of 52 weeks at the next lower grade level.

Physical Demands: The work is typically sedentary. Some work may require periods of walking, standing, bending, or driving a motor vehicle. The incumbent may frequently lift relatively light boxes, materials, and supplies and/or carry file folders, copied materials, books, and other similar materials.

Work Environment: Work is typically located in an adequately lighted, heated, and ventilated office environment. The work environment may involve everyday risks or discomforts that require normal safety precautions typical of such places as offices, mail distribution centers, meeting and training rooms, libraries, or motor vehicles.

Education

Keywords: Department Of The Interior, Bakersfield , Administrative Support Assistant, Other , Bakersfield, California