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Finnish Language Camp Administrative Support (Summer 2021, residential)

Company: Concordia College
Location: Bakersfield
Posted on: June 6, 2021

Job Description:

Position Title Finnish Language Camp Administrative Support (Summer 2021, residential) Position Type CLV Seasonal - Summer Employment Status Seasonal Number of Months 2 General Employment Period

Business Manager and Assistant Business Manager position - five weeks, June-August 2021

Summer Staff Orientation Coordinator and Assistant position, June-July 2021

General Work Schedule (days of week)

up to seven days per week

General shift hours

14 - 16 hours per day, plus overnight residential supervision responsibilities

Minimum Salary Business Manager - starting at $345 per week; Assistant Business Manager - $255 per week; Summer Staff Orientation Coordinator - $370 per week; Summer Staff Orientation Assistant - $310 per week; plus room and board Job Summary/Basic Function

Deep in the North Woods of Minnesota, USA, Concordia Language Villages creates a place that is both culturally authentic and uniquely our own. In the Language Villages, everything from the music played to the dishes used in the dining hall reflect the culture each was designed to represent. We are a community of educators from all corners of the globe, passionate about learning every minute of the day. Our mission is to inspire courageous global citizens through language and cultural immersion.

BUSINESS MANAGER:

  • Assist in the time-sensitive task of completing electronic I-9 forms and following up on I-9 tentative non-confirmations with the Staffing Department.
  • Confirm arrival dates of staff who arrive after orientation with the Staffing Department.
  • Maintain travel records and documents for villagers, ensure on-site compliance with travel plans.
  • Manage purchasing systems and maintain records of all expenses.
  • Maintain villager attendance lists and assist with cabin assignments.
  • Answer the telephone and service as Village receptionist.
  • Drive villagers and staff in Village van and/or car when necessary.
  • Oversee Village bank and stores, including inventories of Village currency, candy, snacks, clothing and realia.
  • Manage lost-and-found items.
  • Assist with other aspects of Village life as duties allow and as directed by the dean.
  • Complete other tasks as assigned by the dean and leadership staff.

Compensation

$345 per week*, plus room and board.

ASSISTANT BUSINESS MANAGER:

  • Assist the business manager in completing business manager responsibilities (see business manager position description), as designated by the dean or business manager; duties vary by Village
  • Assume responsibility for counseling and teaching duties as designated (see counselor position description)

Compensation

$255 per week*, plus room and board.

SUMMER STAFF ORIENTATION COORDINATOR:

  • Assist in making summer staff participating in orientation feel welcome and supported
  • Assist in planning for the logistics of SSO, including housing, program space and audio visual needs, meals and transportation
  • Assist in coordinating on-site SSO activities, including registration and closing
  • Provide on-site assistance during SSO, to directors and staff
  • Assist in compiling statistics for staff evaluations of all presentations and overall reactions to SSO

Compensation

$370 per week, plus room and board

SUMMER STAFF ORIENTATION ASSISTANT:

  • Assist in planning for the logistics of SSO, including housing, program space and audio visual needs, meals and transportation
  • Assist in making summer staff participating in orientation feel welcome and supported
  • Assist in coordinating on-site SSO activities, including registration and closing
  • Provide on-site assistance during SSO, to directors and staff
  • Assist in compiling statistics for staff evaluations of all presentations and overall reactions to SSO
  • Assist in developing SSO schedules and scripts in coordination with objectives established by the deans' council

Compensation

starting at $310 per week, plus room and board

  • Stipend for orientation is equivalent to one week of pay.

General Responsibilities of All Positions:

  • Be familiar with and abide by specific policies set forth in the "Personnel Policies," which are designated by Concordia Language Villages administration and individual Village deans.
  • Read and become familiar with the responsibilities for your specific area of assignment.
  • After receiving your Staff Handbook and other material from the Village dean, read all information carefully and thoroughly before arriving at the Village.
  • Be advised the entire staff of each Village is under the direction of and is responsible to the dean. While some positions are supervised by other staff, the dean retains ultimate authority and responsibility for the Village.
  • All positions involve teaching language culture, with the exception of summer support positions (e.g. culinary arts, health care, transportation)
  • Report to orientation prior to your first session as designated by your staff agreement.
  • Assist with setting up the Village, preparing for the next session, and maintaining the Village throughout the session.
  • Speak the target language with villagers and staff members as much as possible.
  • Work outdoors for a significant part of each day
  • Live in community living arrangements, assigned according to gender. Nearly all positions include living, sleeping and sharing communal bathroom facilities in a unit with villagers (participants); positions that do not include living with villagers do include living with other staff members
  • Model standards for behavior and be sensitive to the health and welfare of the villagers.
  • Remain one day after your final session for cleanup, inventory and evaluation of the program.

Minimum Qualifications

BUSINESS MANAGER:

  • Minimum 21 years of age
  • Valid driver's license
  • Strong record-keeping skills and attention to detail
  • Ability to work with minimal supervision
  • Major in business or equivalent experience, preferred
  • Intermediate or higher proficiency in the Village language, preferred
  • Previous Concordia Language Villages or other camp experience (residential or day only), preferred

ASSISTANT BUSINESS MANAGER:

  • Minimum age 18
  • Business-related major or equivalent experience
  • Experience with word processing, computers, office machines, filing, bookkeeping, etc.
  • Oral proficiency in the language
  • Record-keeping skills and strong attention to detail
  • Strong communications skills in English

SUMMER STAFF ORIENTATION COORDINATOR & ASSISTANT:

  • minimum age 18
  • Completion of first year in college or international equivalent
  • Strong organizational and communication skills
  • Ability to multitask and solve problems
  • Attention to detail
  • Experience with young people
  • Enjoy living and working in a rustic setting

ESSENTIAL FUNCTIONS

of all positions:

Emotional resiliency and cognitive abilities to carry out job responsibilities, ability to establish and maintain appropriate professional relationships, interpersonal skills to interact effectively with individuals and groups respecting social and cultural diversity and to maintain appropriate boundaries.

of all positions that require living with villagers:

Ability to assist villagers in an emergency (fire, evacuation, illness, injury); possess strength, physical ability, and endurance to maintain constant supervision of villagers; observe villager behavior, assess its appropriateness and apply appropriate behavior-management techniques; possess visual and auditory ability to identify and respond to environmental and other hazards related to the cabin group.

of Business Manager:

Ability to use a computer; use a telephone; order supplies; drive a van and complete errands in town; carry and load supplies; maintain Village record system.

of positions related to supervision (Assistant Dean, Credit Curriculum Facilitator, Two-week Curriculum Facilitator, Staff Counselor, Waterfront Manager, Head Cook. The following positions may require supervising staff: Business Manager and Nurse.):

Ability to train staff; observe staff and villager behavior; see and respond to hazards; work with different age and skill levels; plan, conduct and evaluate designated activities; observe, assess, and coach the work efforts of staff being supervised; use a telephone.

All applicants affirm their commitment to the missions of Concordia College and Concordia Language Villages; and to diversity, equity and inclusion.

Preferred Qualifications

Business Manager & Assistant Business Manager:

  • Previous Concordia Language Villages experience, highly preferred
  • Current driver's license, preferred

Summer Staff Orientation Coordinator & Assistant:

  • Previous CLV staff experience, highly preferred
  • Previous participation in SSO
  • Office experience
  • Event coordination
  • Proficiency in a world language, highly preferred
  • Knowledge of and ability to set up multimedia equipment

Position Opening Date 12/14/2020 Position Closing Date 08/25/2021 Open Until Filled No Screening Begins EEO

Concordia College will not discriminate against or harass any employee or applicant for employment because of race, color, creed, sex, religion, national origin, age, veteran's status, disability, genetic information, sexual orientation, gender identity, marital status, familial status, public assistance status, membership or activity in a local human rights commission, or any other legally protected status.

Special Instructions to Applicants

As part of our application process, you must arrange for the submission of TWO references if any of the following conditions apply:

  1. you have not previously worked for Concordia Language Villages;

  2. you have not worked for Concordia Language Villages in the past 12 months;

  3. you plan to use Concordia Language Villages' J-1 Exchange Visitor visa to enter the United States.

You must provide the names and email addresses for at least two reference writers who know you in a professional capacity.

If you have worked for Concordia Language Villages with a break of less than 12 months between the first day of employment this upcoming summer and the last date of employment, you do not need new references, BUT you must fill in "NA" in the mandatory fields in the references section.

J-1 EXCHANGE VISITORS: ALL Exchange Visitors who will potentially the J-1 Exchange Visitor visa to enter the United States will need to submit two references from an employer and/or university professor ANNUALLY.

You MUST provide an email address for each reference provider. The application system will automatically email your reference providers. Your reference providers will be able to download the reference form and then upload the completed references directly.

You will be able to track whether we have received the references. The process is quick, simple and confidential.

Note: if you are applying for multiple positions, you may wish to let your reference providers know they will receive a request for each position; they may upload the same reference for each position. If you cannot provide an email address for any of your reference providers or provide an incorrect e-address, contact vilstaff@cord.edu.

Log back in to this application system to ensure that your reference providers have submitted the reference forms.

Employment Contingencies Background Check , Motor Vehicle Record Investigation Quicklink for Posting https://hr.cord.edu/postings/7208

Keywords: Concordia College, Bakersfield , Finnish Language Camp Administrative Support (Summer 2021, residential), Other , Bakersfield, California

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