Job Title: Department Assistant III - Enrollment Services
Position Number: 03327 Posting Date 05/24/2021 Closing Date Initial
Screening Date 06/07/2021 Open Until Filled Yes Position Type:
Classified Rate: Work Week 40 hours per week, 12 month position
Minimum Salary: $3,190.91 per month Maximum Salary: $4,508.67 per
Kern Community College District provides a rich health and
welfare benefits offering to our employees, including Health,
Dental, Vision, Life Insurance, and Long-term Disability.
In addition to the above benefits, the District also offers a
robust voluntary benefits selection:
- Flex 125
- Additional products and services through American Fidelity
- Supplemental voluntary life insurance
- Tax Shelter Annuities
The District participates in CalPERS retirement system and
Social Security benefits for Classified and Management employees.
Employees covered under the California Public Employees Retirement
System (CalPERS), are vested 100% after five years of full time
service credit. All coverages begin on the first day of the month
following the hire date. Benefits Website
College/Site: Bakersfield College Location BC-Main Campus Basic
Under the direction of an assigned supervisor, provide a variety
of complex and confidential clerical and secretarial services to
college administrators, faculty and staff; to provide information
to the faculty, staff, students and public; to provide complex
staff assistance to departments.
The Department Assistant III provides specialized clerical
support requiring a broad knowledge of an assigned program or
functional area. Incumbents are typically assigned to a functional
area where use of independent judgment requires related specialized
training and experience.
Perform general secretarial and clerical work; schedule
appointments and process personnel information; monitor, order,
distribute and maintain office supplies; order textbooks; maintain
and troubleshoot new equipment; receive and sort mail.
Type and proofread a wide variety of reports, letters, projects
and proposals; compose correspondence related to assigned
responsibilities; assist in preparing and typing course outlines
and catalog information including class and final examination
Participate in the planning, development and implementation of a
variety of events and functions directly related to area of
responsibility, including fund raising and special events related
to college programs.
Assign work activities, projects and programs to clerical and
student help; monitor work flow; review and evaluate work products,
methods and procedures; participate in the selection of clerical or
student staff; assist in staff training.
Perform a variety of work involved in student assistance
including scheduling classes; arrange special accommodations such
as testing or audiovisual equipment; inform students of class
cancellations; transfer students.
Prepare a variety of reports and requests such as travel request
forms and faculty request forms; prepare monthly payroll; report
teacher absences; verify student assistants' time cards; issue,
receive, type and process various applications, permits and other
Organize and maintain filing systems; maintain a variety of
files and record logs directly related to area of assignment
including certificated and classified employee files, budget
information, student rehabilitation progress and general student
Receive and deliver supplies; verify incoming shipments for
appropriate quantity and quality; record receipt of merchandise on
purchase order; file purchase order; forward purchase orders to
District office for partial or full payment; send District updated
Respond to supply and material delivery problems; identify
shipping problems and return goods shipped in error to vendors.
Assist in reviewing outgoing correspondence and reports for
accuracy, completeness and compliance with established standards;
participate in the development of program newsletters.
Maintain calendars and schedules of activities, meetings,
interviews and appointments; coordinate activities with other
departments, various Board and committee members, the public and
outside agencies; maintain departmental bulletin board.
Review materials for completeness and conformance with
established regulations and procedures; apply applicable policies
and procedures in determining completeness of applications, records
and reports; provide information and forms to the public; collect
and process appropriate information.
Serve as a receptionist; answer the telephone and provide
information to students, other offices and the general public
regarding the College's policies and procedures as required;
provide information on classes, instructors and schedules.
Participate in budget preparation and administration; prepare
cost estimates for budget recommendations; submit justifications
for budget items; prepare requisitions for supplies and equipment
for all specially funded projects; monitor and control
Exercise functional and technical supervision over clerical and
secretarial staff and student assistants.
Perform related duties as assigned; duties performed at
extension sites may be diverse and varied.
Education and Experience
Any combination equivalent to: Graduation from high school AND
three years of responsible clerical experience.
Note: The screening of candidates will be conducted by a
screening committee. The screening committee reserves the right to
limit the number of interviews granted. Meeting the minimum
qualifications for a position does not assure the applicant of an
Knowledge and Abilities
- Modern office procedures, methods and computer equipment.
- Word processing methods, techniques and programs.
- Correct English usage, spelling, grammar and punctuation.
- Principles of budget administration.
- Basic arithmetic.
- Learn, interpret and apply the policies and procedures of the
- Learn class scheduling and academic requirements.
- Perform general secretarial and clerical work including
maintenance of appropriate records and compiling information for
- Work courteously with students and the general public on the
telephone or in person.
- Train clerical and student staff.
- Participate in budget administration.
- Operate a variety of office machines including a computer and
- Understand and follow oral and written direction.
- Perform simple mathematical calculations.
- Communicate effectively both orally and in writing.
- Establish and maintain cooperative and effective working
relationships with others.
Salary Grade 38.0 Special Instructions to Applicants
First Review of Applications:
Complete application packets will be accepted until the position
is filled; but those received by 5:00 p.m. (Pacific Standard Time)
on June 7, 2021 are assured consideration. The College reserves the
right to extend time limits or reinitiate the recruitment/selection
process at any point.
Completed application packet must include:
- Completed Online Application for Employment form
- Current resume
- Letter of interest (Cover Letter)
- Copy of legible transcripts, if applicable
- List of six (6) professional references - Listed on application
It is the applicant's responsibility to redact (or remove) any
personal information from all documents prior to uploading. This
includes Social Security Numbers, Date of Birth, and any photos of
Foreign Degree: Applicants with foreign degrees from colleges or
universities outside of the United States must have their
coursework evaluated by a professional association that is a member
of the National Association of Credential Evaluation Services
(NACES) or Academic Credentials Evaluation Institute, INC. (ACEI).
A copy of the evaluation must be submitted with your on-line
Applicants who require reasonable accommodation to participate
in the selection process should contact Human Resources to make the
EEO Plan 2018-2021
Note: The District is strongly committed to achieving staff
diversity and the principles of equal employment opportunity. The
District encourages a diverse pool of applicants and does not
discriminate on the basis of national origin, religion, age,
gender, gender identity, gender expression, race or ethnicity,
color, medical condition, genetic information, ancestry, sexual
orientation, marital status, physical or mental disability,
pregnancy, or because he/she is perceived to have one or more of
the foregoing characteristics, or based on association with a
person or group with one or more of these actual or perceived
characteristics or any other characteristic protected by federal,
state or local law, in any of its policies, procedures or
Discrimination Free Work Environment
The District does not provide sponsorship for authorization to
work in the United States. Work authorization should be established
at the time of application submission.