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Administrative Payroll Specialist

Company: Grimmway Farms
Location: Arvin
Posted on: June 9, 2021

Job Description:



Process weekly payroll for Administrative and Salaried pay groups. Provide key support to Payroll Manager; including Federal/State payroll tax filing oversight, EDD reporting, deduction reconciliation oversight, 401k contribution administration, year-end reconciliation and mandated employee reporting, and labor expense reporting to divisions and managers.


  • Perform the following functions on assigned Pay Groups; maintain employee Vacation and Sick Time accruals.
  • Update employee tax set-up.
  • Maintain non-exempt employees in Kronos timekeeping system.
  • Figure and input Admin timecards if necessary.
  • Upload weekly hours into Payroll System.
  • Input all Incentive, Vacation and Sick time pay requests.
  • Run pre-check reports and verify totals.
  • Prepare (print, fold, seal, and sort) weekly payroll checks.
  • Prepare manual checks.
  • Calculate vacation, retroactive, holiday, or final pays.
  • Assure weekly benefit deductions balance with SRA changes.
  • Create, run and distribute reports as required.
  • Transmit weekly retirement plan files.
  • Communicate daily with Company employees, supervisors, and co-workers in Personnel and Benefits.
  • "Dotted line" reporting relationship to Vice President of Human Resources; assist with Deferred Comp Plan administration and other duties as assigned.
  • Reconcile tax histories and review quarterly tax returns prepared by outside vendor.
  • Perform other duties as assigned by Supervisor.


Must be able to remain in a stationary position throughout much of the working day. Ability to occasionally move about inside the office. Ability to operate a computer and other office productivity equipment.

Additional Info


  • Minimum five (5) years of previous personnel/payroll experience required.
  • General bookkeeping experience may be substituted for a personnel background.
  • Experience with Ultipro (UKG).
  • Must possess knowledge of general accounting practices, Federal and State Wage & Hour Laws and Payroll Tax filing preferably with Ceridian Tax Services.
  • Must be computer literate in Windows based applications.
  • Ten Key by touch and Data Entry accuracy required.
  • Must be dependable, organized, and able to work under pressure.
  • Must maintain strict confidentiality.
  • Bilingual (English/Spanish) preferred.
  • Some overtime may be required.
  • Remote work not available for this position.
  • Must be able to travel occasionally both local and out of state depending on business need.
  • Must have a valid driver's license with a clean DMV driving record.
  • Must pass pre-placement drug/alcohol screen and background check.



  • Competitive benefits package including Medical, Dental, and Vision
  • 401k plan with a discretionary match, subject to a vesting schedule
  • Paid Sick, Vacation, Holiday Time and Personal Hours
  • Employee Vehicle Purchase/Lease Programs
  • Subsidized gym membership with InShape health clubs
  • Free on-site personal training and other wellness-focused activities at company gym
  • Tuition discount partnership program with University of La Verne
  • Discounted tickets to major theme parks throughout California
  • Work life balance

Keywords: Grimmway Farms, Bakersfield , Administrative Payroll Specialist, Other , Arvin, California

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