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Executive Assistant

Company: Rio Tinto
Location: Boron
Posted on: January 12, 2022

Job Description:

Executive Assistant - Borates and Lithium, California Operations
Key support role in a diverse and global organization
Competitive salary and benefits
Executive assistant and support services
Leadership role with onsite administrative team
About the role
We are looking for an Executive Assistant to join the Borates & Lithium team in Boron California. This role provides executive assistance and support services to the General Manager (GM), as well as leading a diverse team of administrative assistants.
This role is a great opportunity provide comprehensive and confidential support to the Senior Leaders, allowing for a good deal of autonomy and decision-making. This position is responsible for ensuring the day-to-day management of the GM's and CFO's day-to-day and quarterly activities.
In this role you will be:
Providing administrative and support directly to the GM exercising the utmost confidentiality, tact and diplomacy
Overseeing complex calendar management requiring a proactive assessment of priority meetings and appointments and adjusting as appropriate, managing across time zones
Using business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.
Managing comprehensive travel and accommodation arrangements, both local and international
Preparing responses to routine correspondence and inquiries along with planning team meetings, special events and conferences, including any catering, AV, and other requirements
Managing all relevant costs and expenses generated by the GM
Managing complex monthly reporting, dashboards, cost analysis, supports and/or leads functional/special projects
Supervising and giving regular feedback to the administrative team
What you will bring:
Demonstrated experience in a similar senior executive or personal assistant role
Safety Mindset
The ability to make sound, pragmatic judgements and manage competing priorities
Ability to work in a highly diverse team and experience building inclusive and trusting partnerships
Exceptional time management skills and ability to forward plan
Excellent Microsoft Office suite skills
Experience using SAP or similar applications for requisitions, purchasing, travel, expenses and scheduling
Able to manage sensitive information and conversations with complete confidentiality
Proven ability to manage work and priorities independently and with minimal guidance
It will also be beneficial if you have leadership experience
The following skills and traits will be highly regarded:
Proven independence, resourcefulness and organizational skills
Ability to prioritize and handle numerous deadlines
Good interpersonal skills and ability to work in a team
Ability to adapt to a fast-paced, changing environment
Sense of organization and priorities
Where you will be working
Rio Tinto Borates and Lithium operates globally providing essential materials to human progress to world markets. Recognized as a pioneer and leader in the industrial minerals industry due to product quality, supply reliability and technical support; we are proud to make modern life work. From our location in Boron, California we supply refined borates which are key ingredients in fiberglass, glass, ceramics, fertilisers, wood preservatives and many other products. About us
As pioneers in mining and metals, we produce materials essential to human progress.
Aluminium for cars and smartphones. Copper for wind turbines, electric cars and the pipes that bring water to our home. Iron ore to shape our city skylines. Borates that help crops grow, titanium for paint - and diamonds that celebrate the best things in life.
Our long history is filled with firsts. We've developed some of the world's largest and best quality mines and operations, and our people work in around 35 countries across six continents.
Creating an inclusive and diverse workforce
We are a diverse team of talented, enthusiastic individuals who foster a culture of inclusion. No matter how they may differ, our people share one thing in common. It's a belief that work is more rewarding when we are accepted and valued for our differences, not judged by them. We all have something to contribute, and it's this contribution that makes for a great organization and fulfilling career.
Apply today if you want to work with the latest technology and innovation, in an environment where we challenge you to drive positive change.

Keywords: Rio Tinto, Bakersfield , Executive Assistant, Other , Boron, California

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