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Executive Assistant to the President

Company: Jim Burke Ford-Sterling
Location: Bakersfield
Posted on: May 11, 2022

Job Description:

You will extend the reach and effectiveness of the President and other senior leaders by assisting with various day to day tasks, organization, and communication.

You can make your greatest contribution by reducing distractions, proactively when possible, for the President, thereby allowing a greater focus on high level leadership priorities and strategy functions.

What will help you do this is a love of being professional, getting things done, and working flexibly on a variety of different projects. We are looking for a problem solver who has a good eye for detail, a can-do attitude, and excellent time management. It is important that you can interact seamlessly with a broad range of people. This will include other team members, senior leadership, corporate executives, board members, community leaders, and clients of Jim Burke Ford.

Responsibilities

* Provide administrative support to the President. This will mean prioritizing emails and responding when necessary, answering and responding to phone calls, and other similar administrative duties.
* Manage the President's calendar and scheduling, especially meetings and appointments. Be able to exercise discretion in committing time and evaluating needs.
* Keep the President advised of time-sensitive and priority issues, ensuring appropriate follow up.
* Manage travel for senior executives and others, including air / ground transportation, hotels, and meal coordination.
* Prepare and submit expense reports.
* Assist with meeting preparation. This will include agendas, scheduling, creating PowerPoint decks, spreadsheets, and reports.
* Prepare and maintain the minutes and agenda for the board of directors.
* Draft, review, and send communications on behalf of company executives.
* Act as the central point of contact with corporate counsel for lawsuits and depositions.
* Coordinating with vendors to maintain the image of the facility. This will include landscaping, building maintenance, etc.
* Supervise on-site administrative janitorial team.
* Maintain confidential and sensitive information.

Qualifications

* College degree in Business or a related field preferred
* Administrative experience required
* Excellent interpersonal skills to interact professionally with customers, vendors, and staff
* Strong organization skills with the ability to multi-task and manage time to meet frequently changing deadlines in a fast-paced environment
* Excellent problem solving skills, including the ability to maintain composure
* Highly professional, dependable and confidential
* Strong computer skills, including Microsoft Office (Word, Excel, Outlook, PowerPoint)
* Previous leadership experience ideal

Keywords: Jim Burke Ford-Sterling, Bakersfield , Executive Assistant to the President, Other , Bakersfield, California

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