Temporary Admissions & Records Technician I

Company: Taft College
Location: Taft
Posted on: March 13, 2025

Job Description:

Temporary Admissions and Records Technician I

Ensure all your application information is up to date and in order before applying for this opportunity.
Priority Application Deadline is March 17, 2025. Position will remain open until filled.



DEFINITION

Under general supervision, provides academic and records information and assistance directly to students; performs specialized clerical duties related to the admissions and academic records area; performs a variety of clerical and technical records duties; and other duties as assigned.

REPRESENTATIVE DUTIES:

The following duties are typical of those performed by employees in the classification, however, employees may perform other related duties not listed and not all duties listed are necessarily performed by each employee.

Provide information and assistance to students in person, by telephone, email or regular mail on topics such as student records, admissions, academic standing, graduation, processes and fees.
Maintain an organized system of record storage and record recovery.
Maintain student records; audits records to assure accuracy; provides copies of transcripts according to approved procedures.
Prepare and transmit correspondence for students, verifying student status and other information; responds to requests from other educational institutions and agencies involving the verification of student status and records.
Ensure the integrity and confidentiality of admissions and records by maintaining strict compliance with FERPA, the Solomon Act, other federal regulations, and District records and archival policies.
Assist and advise student workers.
Perform other related duties as requested or assigned.


EMPLOYMENT STANDARDS:
Minimum Qualifications:

Education and Experience:
High school diploma or equivalent and four (4) years of clerical experience using modern office technology including proficiency with database, spreadsheet and word processing computer software applications such as Microsoft Access, Excel, and Word.
Associate Degree and (2) two years of clerical experience using modern office technology including proficiency with databases, spreadsheet and word processing computer software applications such as Microsoft Access, Excel and Word.


Desirable Qualifications:
Bilingual: English/Spanish
Experience working in public education


Personal:
Ability and desire to work effectively with students, staff and the public.
Show initiative, poise, good judgment and tact.
Oriented in Customer service.
Flexible in assuming other assignments as the need arises.
Possess the sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic background of community college students.
Willing to accept other duties.

Knowledge of:
Effective methods of working with the public.
Effective written and oral skills.
Basic research and evaluation methods.
Computer applications such as Word, Excel, e-mail and internet browsers.
Basic filing methods.
Correct English usage, grammar, spelling, punctuation and vocabulary.
General secretarial skills and techniques.
Organizational and prioritization skills.
Accurate recordkeeping operations and guidelines.


Ability to:
Learn District processes and procedures, rules, laws and regulations.
Learn District programs and services offered to students.
Read and interpret laws, rules and regulations.
Be efficient and well organized.
Work independently.
Maintain confidentiality.
Follow guidelines and directions as assigned.
Meet the public, students, faculty and staff cordially and effectively.
Provide excellent customer service.
Enter and retrieve computer information accurately.
Use a computer database and interpret computer data.
Sit for long periods of time.
Ability to lift and carry 25 pounds such as paper and reports.
Ability to bend and reach to retrieve and file supplies, equipment and documents.



Working Conditions:
Assignments are typically as needed from 19-28 hours per week on a temporary basis. Position may be renewed the following fiscal year, if needed, but is not guaranteed.

COMPENSATION AND BENEFITS

This position is Range 16 on the Classified Salary Schedule with an hourly rate of $23.33-31.13 per hour. This is a part-time temporary position and is not eligible for participation in District benefit programs.

EQUAL EMPLOYMENT OPPORTUNITY

The West Kern Community College District is committed to the principles of equal employment opportunity . The District is dedicated to a policy of nondiscrimination and, as such, is an equal opportunity employer. Veterans, women, minorities and people with disabilities are encouraged to apply.




DISCLAIMER
This position is funded by categorical monies and is dependent on the continuation of funding. This position is also temporary only and dependent on the departmental needs for each fiscal year.


Reasonable accommodations will be made for candidates and employees with physical disabilities.

Keywords: Taft College, Bakersfield , Temporary Admissions & Records Technician I, Professions , Taft, California